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Te Puna WebCat Quick Reference Guide

Want to add a holding or short record to Te Puna?


Te Puna WebCat

Te Puna WebCat is a web-based interface that allows you to add holdings and short bibliographic records to the National Bibliographic Database. Your records are updated immediately and can be viewed in WebCat or Te Puna Search.

You can request regular reports of USMARC bibliographic records to which you have added a holding. These can be transferred via ftp for loading into your local library system.

For more information consult the WebCat guide and Guidelines for requesting Te Puna reports.

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Logging on to Te Puna WebCat

Go direct to Te Puna WebCat http://webcat.natlib.govt.nz
Or go via the Te Puna website http://tepuna.natlib.govt.nz

 

Searching for records

Search by ISBN/ISSN where possible.

 

Redoing your search on OCLC WorldCat

If your WebCat search retrieves no results:

  1. Click on the button: Redo your search on OCLC WorldCat. The record will display if it is in WorldCat.
  2. Click on the Save this record to the NBD button. The record will be saved, and you will be returned to WebCat.
  3. Add your holding following the instructions below.

 

Adding a holding

  1. Find the record to which a holding is to be added (search by ISBN/ISSN where possible).
  2. Check that:
  1. Click the Add button at the bottom of the screen. The Add Holdings Record form will display:

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  1. Enter your information into the fields on the form. It is not compulsory to complete all fields. For monographs, if you simply want your library symbol as a holding, check your symbol is displaying in Location field then proceed to step 5.

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Add holdings record fields

Location Defaults to your own location.
Call Number Optional. Enter if used, e.g. 992.3 HOM
Classification Scheme Default is No information provided. Don’t change unless you intend to include a call number in which case select from list.
  Note: for a monograph, you may stop here.
Date of report Leave blank.
Holdings Use only for Serials. Examples: cyo 5yo v.1 (1990)- v.1:no.4(1990:Dec)-
Holdings Note As appropriate. Examples: Some issues missing; Ref only; N/A for interloan.
Record Status Default is New. Don’t change.
Encoding Level Choose Holdings level 3 for serials. Leave at level 1 for monographs.
All other fields are optional  
  1. Click Add. You will receive the message Adding holdings record - Succeeded.
  2. If you wish to view the new holding immediately, click Back to record.

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Deleting a holding

  1. Search for the record from which a holding is to be deleted.
  2. Check that you have located the correct record for the item.
  3. Click the Delete button at the bottom of the screen.
  4. The Delete Holdings Record form will display with fields filled in.
  5. Click Delete.
  6. You will receive the message Delete holdings record - Succeeded.

 

Updating a holding

  1. Search for the record for which a holding is to be updated.
  2. Check that you have located the correct record for the item.
  3. Click the Update button at the bottom of the screen.
  4. The Update Holdings Record form will display with fields filled in. Update as needed.
  5. Click Update.
  6. You will receive the message Update holdings record - Succeeded.

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Adding a short bibliographic record

  1. Search to check there is no record for the item already on the database.
  2. At the search screen select the appropriate template from the Add Bib Template drop down list (Book, Serial, Other, One word titles).
  3. Click the Add button. The Add Bibliographic Record template displays.
  4. Enter known information into the fields (see below for a table of fields).
  5. Check your typing for errors.
  6. Click Add.
  7. You will receive the message Add bib record - succeeded.
  8. Click Back to record if you wish to return to the search screen (to search for the record).

Example of short bibliographic record:

Example of short bibliographic record

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Short record templates: Fields

Book

Field Action Examples
Date Enter year of publication (from item). 1999 199u 19uu (if unknown)
Format Defaults to Book.  
Place Select country of publication from drop -down list.  
Language Select from drop-down list  
Library Symbol Enter in upper case. WN
ISBN Input first ISBN. 017557037X
Title Enter title, subtitle (if present), & statement of responsibility. Shakespeare : the invention of the human / Harold Bloom.
Author Enter Lastname, Firstname / Initials for first named author. Bloom, Harold.
Amnesty International.
Pub. Place Input first listed place of publication.
Use [S.l.] if unknown. 		Wellington, N.Z. :
Wellington [N.Z.] :
Publisher Input first named publisher. Riverhead Books,
Pub. Date Input date as it appears in the book. 1999. [1999] [1999?] [199-?]
Collation Input the last numbered page. 745 p.
Edition Enter if it appears on the book. Rev. ed. 2nd ed.
Series Optional, to aid searchability. Transit New Zealand research report ; no. 13-1992
Note Notes about item.  

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Serial - similar to Book, but note:

Field Action Examples
Date First year of publication (from item). 2001 199u 19uu (if unknown)
Format Defaults to Serial.  
ISSN Input ISSN including hyphen. 0110-5787
Title Enter title, subtitle (if present), & statement of responsibility. Listener.
Annual report / New Zealand Association of Counsellors.
Author / Corporate Body Optional, to aid searchability. New Zealand Association of Counsellors.
Pub. Date Enter range of years of publication. 2000-2001. 2001. 2001-
Vols / Dates Input only if you have first and/or last issues to hand. Vol. 1, no. 1 (Jan. 2001) – v.1, no.4 (Aug. 2001).

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Other - similar to Book, but note:

Field Action Examples
Format Select from drop-down list.  
Title Enter title, GMD (e.g. map) subtitle & statement of responsibility. Ribbonwood is home [sound recording] : piano works / Christopher Blake.
Phys. Desc. Enter number of physical units. 2 videocassettes.
Edition May be applicable, e.g. computer files. Version 2.4.
Publisher No. May appear on CDs or sheet music.  

 

One word titles – use for all one-word titles. Note:

Field Action Examples
Format Select from drop-down list.  

 

Data Quality
To advise Te Puna of data quality issues in National Bibliographic Database records:
E-mail: data.review@natlib.govt.nz

Digital Solutions
Phone: 0508 Te Puna (0508 83 7862)
E-mail: tepuna@natlib.govt.nz

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Last updated: 26 February, 2008